Document Retention & Permissions- (Documanta)
At LeSoft, we ensure that all documents managed within Documanta are handled in line with UK data protection laws, including the UK GDPR and Data Protection Act 2018.
Document Retention
- Retention Schedules: Each document type (e.g., employee records, payroll, contracts) is assigned a predefined retention period based on legal and regulatory requirements.
- Automatic Expiry Alerts: Admins receive notifications when documents are approaching the end of their retention period.
- Secure Disposal: Upon expiry, documents are either securely archived or permanently deleted, in accordance with ICO best practices for data minimisation.
Document Permissions
- Granular Access Control: Role-based access ensures only authorized users can view, edit, or share documents.
- Audit Trail: All document actions (upload, download, edit, delete) are logged and auditable to support compliance.
- Version History: Full version control with rollback options to maintain accuracy and traceability.
Compliance Features
- Right to Erasure: Individuals’ documents can be deleted upon verified request.
- Restricted Sharing: Sensitive files are protected from unauthorized sharing via watermarking and restricted link access.
- Encryption: All documents are encrypted at rest and in transit using industry-standard protocols.
For more details on document lifecycle management and legal compliance, contact our Data Protection Officer at [email protected] or visit our Privacy Centre.